The following 2 forms describe how medical information about you may be used and disclosed and how you can get access to this information. Please review them carefully.
What is Personal Information?
health history, activities, and personal thoughts and feelings.Personal information relates to identifiable characteristics such as name, address, phone number, marital status, health history, activities, and personal thoughts and feelings
All personal information that you provide to this office will be maintained on a confidential basis.
Who Has Access to Personal Information?
This office maintains bookkeeper and computer consulting services. Their access to personal information is limited to that which is required for bookkeeping purposes only and is subject to appropriate privacy principles.
Primary Purposes for Collecting Personal Information
The primary purpose for collecting personal information is to provide appropriate psychological treatment.
Secondary Purposes for Collecting Personal Information
Personal information may be used to invoice clients for services that were not paid for at the time or to collect unpaid accounts.
The College of Psychologists of Ontario may inspect records as part of their regulatory activities in the public interest. Personal information may be relayed to authorities in regard to professional misconduct, abuse and threat to life, as described in the Consent to Treatment form.
Various government agencies may have the authority to review psychological files as part of their mandate. Third party insurers may have your consent to disclose personal information as necessary for their purposes.
Protecting Personal Information
Electronic hardware is either under supervision or secured in a locked or restricted area at all times. Paper information is either under supervision or secured in a locked or restricted area. In addition, passwords are used on computers.
Retention and Destruction of Personal Information
Client files are kept for a minimum of 10 years or, in the case of children, 10 years after their 18th birthday.
Paper files are destroyed by shredding. Electronic information is deleted and the hard drive is destroyed when the hardware is discarded.